Inspirational Packaging Awards Contest Rules
1. ORGANISER OF THE PROMOTIONAL CONTEST – PURPOSE, DATES AND SCOPE

This promotional contest is organised and supported by Easyfairs Iberia, S.L.U. (hereinafter, Easyfairs) with registered office at calle Edgar Neville, 27, (previously C/General Moscardó), 2nd floor, 28020 Madrid with Spanish C.I.F. B-85454700 and registered in the Registro Mercantil de Madrid on Volume 25.714, Folio 113, Section 8, Page M - 463481.

Easyfairs is organising a contest for promotional purposes on a national and international basis (hereinafter, the Contest or the Promotion) to be conducted through the internet. Participation is open to any packaging or PLV project created during 2017 and 2018 by exhibitors attending to Packaging Innovations trade show, and non-exhibitors showing interest in the Contest, who must be over 18 (hereinafter, the Participants).

The contest will begin on 28 May 2018 and will end on 12 October 2018.

Notwithstanding the above, Easyfairs reserves the right to change the Contest dates at its own discretion.
2. PROCEDURE FOR PRIZES AND RECOGNITIONS

Participants must register on www.ipaawards.com (hereinafter, the Website) and complete the form with the required data: first and last name, e-email address, corporate name of the Company, telephone number, name and description of the Project, bank details.

Once registration is completed, an e-mail will be automatically sent to the address provided by the Participant for confirmation of his/her participation in the Promotion.

After registration for the contest, the Participant may elect to participate in any of the following categories:
  1. IPA AWARD FOR INNOVATION IN BEVERAGE PACKAGING: rewarding the most innovative beverage packaging for its usability, materials or brand awareness.

  2. IPA AWARD FOR INNOVATION IN FOOD PACKAGING: rewarding the most innovative food packaging for its usability, materials or brand awareness.

  3. IPA AWARD FOR INNOVATION IN PERFUME/COSMETIC PACKAGING: rewarding the most innovative perfume/cosmetic packaging for its usability, materials or brand awareness.

  4. IPA AWARD FOR INNOVATION IN PACKAGING, MISCELLANEOUS: rewarding the most innovative packaging, not related to food, beverage or perfume/cosmetic, for its usability, materials or brand awareness.

  5. IPA AWARD FOR INNOVATION IN LABEL/SLEEVE: rewarding the most innovative label for its technology or best corporate practice, achieving a better positioning and brand awareness.

  6. IPA AWARD FOR INNOVATION IN PLV (POS terminal): rewarding its brand awareness, ease of use and transport.

  7. IPA AWARD IN SUSTAINABILITY: rewarding the use of material, machinery, packing, packaging or label attesting innovation in sustainability.

  8. IPA AWARD BQ FOR TECHNOLOGICAL INNOVATION: rewarding the most disruptive technological innovation in packaging.
The Participant may register for as many different categories as wished, if applicable fees are paid for each application. Applicable fee for each submission:
  1. 40€ (plus VAT) for each category/Project submission by 15 September.
  2. 75€ (PLUS vat) for each category/Project submission after 16 September.
  3. In case two Projects are registered, a third submission is complimentary.


The Participant must attach images to his/her project, provided that no logos or other references to the author are shown on any submitted photographs, except where the project is based on self-promotion. Failure to comply with this rule will result in disqualification from the contest.

The deadline for submissions is 12 October 2018. Entries not submitted by the above date will be disregarded, as well as any entries which do not supply all the requested data and requirements.

A physical sample of every registered Project must be sent for its evaluation by the panel of judges, except large volume projects, for which a digital presentation (vídeo or pdf) may be sent. Samples must be sent from 16 May 2018 until 12 October 2018, from 9:00 am to 13:30 pm, shipping prepaid, appropriately packed and protected, with indication of the sender’s details on the parcel. In addition, the Participant must include a copy of the register confirmation for the contest.

Samples must be sent to the following address:


Oficinas Easyfairs
C/Edgar Neville, 27, 2ª planta (antigua C/General Moscardó)
28020 Madrid


Participants will be contacted once the Contest has finished to be informed of the judging panel’s decision. Thereafter, Participants wishing to retrieve their Projects must make this request to premios@easyfairs.com. Upon receipt of this request EASYFAIRS will notify the Participant of a time-frame as to when the project can be collected. Projects not collected within the time-frame provided by EASYFAIRS will be disposed of.
3. DETERMINATION OF WINNERS, PRIZES AND AWARDS CEREMONY.

Upon expiration of the deadline for submission of projects, the Inspirational Packaging Awards 2018 judging panel, consisted of professionals and experts of the packaging industry, will assess all the projects submitted by the Participants and will select up to two finalists and a winner for each category, though any of these categories may be declared void under jury criteria.

2018 Judging panel:
  1. Lluís Torra, President at Club Marketing Barcelona.
  2. Vicenç Marco, CEO and Creative Director at Vicenç Marco Brand Design.
  3. Leyre Gutierrez, Project Manager Packaging Global BRAND DESIGN at Adidas.
  4. Lorena Torres, Art Director at News Packaging.
  5. Sergio Giménez, Business Manager at AIMPLAS.
  6. Mariano Lesser, member of the board at ADP.
  7. Yago Bolivar, Coordinator at the Visual Communication School of IED Master Madrid.
  8. Carmen Sánchez, Deputy Manager at ITENE


The judging panel will assess projects impartially, they will not be related to any of them by any mean. Innovation in production, use, ease of handling, originality and creativity, industrial & graphic design, ergonomy, material waste reduction, recycling and environmental sustainability will be taken in consideration.

The finalists and the winner will be informed by e-mail at the address provided by each of them when completing the entry form on the Website.

EASYFAIRS will verify that the authors of the winning and finalist projects have complied with the requirements to participate in the Contest. The organisers will not answer any phone calls nor will reply to any verbal or written enquiries about the Contest.

The finalists and winners will be awarded with:
  1. A commemorative trophy of the contest (only for winners awarded with an IPA Gold).
  2. A commemorative certificate.
  3. Mention in the organiser press releases.
  4. Assignment of the right to use the Awards logo, indicating year and award obtained.
  5. Presence onsite in PACKAGING INNOVATIONS of the winning projects (awarded with an IPA Gold) during the two days of the show, 12 & 13 November 2018.
  6. Publication of a half-page special article in News Packaging magazine (only for winners awarded with an IPA Gold).


Should any of the Winners may not be reached or contacted within three calendar days from the date of the contest, the prize will be given to the second finalist and the Winner will be deemed to have irrevocably waived the prize. In the event that the runner-up cannot be reached within a further period of three calendar days, the prize will be given to the project which was ranked third. If the second runner-up cannot be notified either, the prize will remain void.

The names of the Winners will be announced in the awards ceremony which will be held on 13 November 2018, in Packaging Innovations Madrid 2018 (hall 14 Feria de Madrid).
4. RESTRICTIONS.

Participation in the Contest is prohibited to the following individuals and their respective spouses, parents, daughters/ sons and grandchildren: (i) self-employed workers engaged by any company or incorporated body associated to EASYFAIRS; (ii) any individual having an interest, either directly or indirectly, in the share capital of EASYFAIRS, (iii) any individual who has participated, either directly or indirectly, in the organization of this Contest or involved, either directly or indirectly, in its preparation or development (agencies, suppliers, etc.).

If there is evidence that a Winner does not comply with the requirements set forth in these Rules, or the details provided by him/her when registrating are not valid, or any evidence requested from him/her is not provided by him/her, his/her entry will be deemed null and void and he/she will be automatically excluded from the Promotion and will forfeit any entitlement to the prizes awarded in this Contest.

The prizes awarded hereunder are not transferrable, are not subject to changes, alterations or set-offs upon request by the participants, and may not be replaced by any other product nor be cashed.

EASYFAIRS reserves the right, based on reasonable and lawful grounds and prior notice as required by law, to change, suspend or extend this promotion in any manner whatsoever.

Any claim resulting from this promotion must be made within FIFTEEN (15) days from the date when the prize was awarded. EASYFAIRS reserves, if required, the right to substitute the prizes with other prizes of a similar nature.
5. EXEMPTION FROM LIABILITY

EASYFAIRS shall not be responsible for the use made by the Winners of the prizes given hereunder, and shall not be held liable for any damages or losses whatsoever which may be suffered by the Participants, the Winners or third parties.

Any taxes resulting from the acceptance of a prize shall be borne by the Winner, as well as any other expenses arising from the promotion which are not expressly assumed by EASYFAIRS under these Rules.

In no event shall EASYFAIRS be responsible for the services rendered by any other company with which EASYFAIRS may co-operate for the provision of services to the Winners as a result of the prizes delivered hereunder, nor for the results of a negligent conduct by the recipient of such services.

EASYFAIRS assumes no responsibility for any Force Majeure or fortuitous events which might prevent the conduct of the contest or the full or partial enjoyment of the prizes. In the event that this Promotion cannot be carried out, either as a result of fraud being identified therein, or technical errors, or any other reasons not under the control of EASYFAIRS which prevent the Promotion to be conducted normally, EASYFAIRS reserves the right to cancel, amend or suspend it, including the Registration website.
6. ASSIGNMENT OF CONTENT

Any Participant who takes part in this Contest undertakes to give to EASYFAIRS a Publishing licence whereby EASYFAIRS will be authorized to publish the Participant’s projects and any contents – either images or videos – incorporated in it (hereinafter, the Contents) at no charge whatsoever, on a worldwide basis, with nor restriction or limitation whatsoever.

Therefore, by accepting these Rules, the Participants expressly agree to provide to EASYFAIRS with a licence on the Contents of the Project, which shall include:
  • A right to reproduce and distribute the projects and their Contents on any audiovisual media whatsoever, hard copy, film, optic disk, etc., including for advertising purposes, and any other manner of graphic arts, by applying any technical processes or treatment modes (analogical, digital...) intended for the terminals of final users such as, inter alia, computers, mobile phones, digital tablets, etc., in any formats whatsoever; and in particular, the right to house, archive and host the “Participant’s contents” in the servers used by EASYFAIRS, as well as hard discs, RAM units, caches or any other formats.
  • The right to publicly disclose the projects and their Contents through their communication to the public via any dissemination modes and communication networks, specifically the Internet, Social Media and EASYFAIRS Websites.
  • The right to adapt the projects and the Contents sent by the Participants on all types of formats and presentations, including by the addition of any kinds of legends, copy or comments. This right includes the ability to touch up or edit the images sent by the Participants, specifically for printing purposes, or for any reasons related to their format, clarity and/or colour required for the uses described above.
Likewise, the Participant accepts that EASYFAIRS may use the projects and their Contents by quoting them and by associating them to their pseudonym or name in a Facebook account or other social media, or in its promotional, marketing and advertising activities.

This licence shall be valid in any other language, on a worldwide basis and in accordance with the European and Spanish laws and regulations.

The Participant expressly represents that any projects and Contents sent to EASYFAIRS are owned by him/her, or else the Participant has been authorized by the lawful owners or licensees of the contents, and no intellectual property rights of third-parties are infringed thereby, including the rights of EASYFAIRS partners, the rights of personality and honour of third-parties, or any other property rights of third- parties.

The Participant acknowledges to be aware that EASYFAIRS shall not be held liable for the business use or dissemination of the projects sent by the Participants on any media whatsoever.

Therefore, the Participants in this contest waive any claim to EASYFAIRS or any other company which might replace EASYFAIRS in the future.
7. PERSONAL DATA PROTECTION

7.1.- What company is responsible for processing your data?

The company responsible for processing your data (the “Data Controller”) is EASYFAIRS IBERIA, S.L. (hereinafter, EASYFAIRS IBERIA), domiciled in Calle Edgar Neville, 27, 2ª planta (previously C/General Moscardó), Madrid, 28020, with Tax. I.D. number B-85454700 and registered with the Register of Companies of Madrid in Volume: 25.714, Folio: 113, Section: 8ª, Sheet M – 463481.

7.2.- Why is EASYFAIRS IBERIA legitimized to process your data?

EASYFAIRS IBERIA is legitimized to process data with a view to providing services engaged by you in connection with your participation in the contest.


EASYFAIRS IBERIA takes the protection of your privacy and personal data very seriously. Therefore, your personal information is kept safely and treated with utmost care.

Under the provisions of data protection law and, in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, by accepting these legal bases Contestants consent to the incorporation of the personal data provided in connection with the participation in this contest in a file held by EASYFAIRS in order to process their participation in said contest and notify them should they win same.

7.3.- What are the purposes of processing your data?

We hereby inform you that your contact details (name, surname, email address) will be used for the following purposes:
  1. Managing your participation in the IPA Awards contest.
  2. Sending you Newsletters and commercial and promotional communications related to the services provided in events and/or future contests organized by EASYFAIRS, by letter, telephone, email, SMS/MMS or other equivalent electronic communications means, subject to the provisions of data protection and information society service regulations.
In order to perform the processing activities described in points above, EASYFAIRS may carry out the profiling and segmentation of your data.

Contestants hereby guarantee the truthfulness of the personal data provided and undertake to communicate to EASYFAIRS any amendments in said data. EASYFAIRS reserves the right to exclude from this promotion any Contestants who may have provided false data. It is hereby recommended to exercise utmost diligence in connection with Data Protection and use security tools. EASYFAIRS will not be liable for any theft or unlawful amendment or loss of data.

7.4.- Who will EASYFAIRS IBERIA communicate your data to?

Your data will not be communicated or assigned to third parties. 7.5.- How long will your data be retained? Any personal data provided shall be kept by EASYFAIRS so long as Users do not manifest their will to unsubscribe from the services provided by EASYFAIRS. The purpose of keeping said data is the delivery of information regarding products and services connected with contests, events and trade shows which may be of interest to you.

7.6.- What are your rights in connection with your data?

Contestants are entitled to (a) access their personal data; (ii) request the rectification and/or erasure of any inaccurate data; (iii) request that the processing of their data be limited; (iv) oppose to the processing of their data; and (v) request the portability of their data. Contestants my exercise any of said rights by sending an email to the following address: privacyES@easyfairs.com, stating the reasons for their request.

Users may also send their request by ordinary mail to the following address: EASYFAIRS IBERIA, S.L. Calle Edgar Neville, 27, 2ª planta (previously C/General Moscardó) 28020 Madrid.

Without prejudice to any other administrative and/or judicial actions which may be at their disposal, Users shall be entitled to file a claim before the Supervisory Authority, particularly in the Member State where they have their usual residence or their workplace or in the place where any alleged infringement has taken place, if they consider that their personal data have not been processed in accordance with applicable regulations and/or if they have been prevented from exercising any of their rights.

The Supervisory Authority receiving the claim shall inform the claimant of the situation and result of the same.

7.7.- Data security

EASYFAIRS keeps personal data protection security levels as provided by applicable regulations and has implemented all technical means at its disposal to prevent any loss, misuse, alteration, unauthorized access to and/or theft of the data provided by the Contestants through the promotion, without prejudice to informing Contestants that security measures on the Internet are not impregnable. EASYFAIRS undertakes to comply with its duty to maintain the secrecy and confidentiality of personal data contained in the automated file as provided by applicable law, and to keep the security of any data assignments and/or transfers which may take place, if applicable.

8. AMENDMENT

EASYFAIRS reserves the right to amend or extend these Promotion Rules provided that the rights of the Participants in the Promotion are not hindered or damaged by such amendment or extension.
9. APPLICABLE LAW AND JURISDICTION

These Rules shall be construed and governed in accordance with the Spanish laws. Any dispute or controversy which might arise with respect to the validity, construction or enforcement of these Rules shall be submitted to the Courts of the city of Madrid.